The Event Specialist is responsible for planning, coordinating, and executing events that support the company’s brand, marketing goals, and stakeholder engagement. This role requires creativity, strong organizational skills, and the ability to manage multiple projects simultaneously.

Key Responsibilities

Event Planning & Coordination

• Plan and execute corporate events, conferences, webinars, trade shows, and internal gatherings.

• Coordinate all event logistics including venue selection, catering, décor, technical setup, and travel arrangements when required.

• Prepare event timelines, run sheets, and checklists.

Vendor & Stakeholder Management

• Source, negotiate, and manage relationships with vendors (venues, caterers, designers, AV teams, etc.).

• Liaise with internal departments to ensure event goals and brand guidelines are met.

• Maintain clear and timely communication with stakeholders.

Marketing & Promotion

• Collaborate with the marketing team to design promotional materials, invitations, presentations, and event branding.

• Manage event registration, RSVPs, and communication with attendees.

• Assist with social media coverage and post-event content.

Budget & Compliance

• Prepare event budgets and track expenses.

• Ensure events run within approved financial and operational guidelines.

• Maintain contracts, invoices, and vendor documents.

Execution & On-site Management

• Oversee event setup, execution, and breakdown.

• Troubleshoot issues quickly and maintain professionalism under pressure.

• Ensure a seamless experience for guests, speakers, and staff.

Post-Event Reporting

• Conduct post-event evaluations and feedback collection.

• Prepare event reports with key insights, attendance numbers, and improvement recommendations.

Qualifications & Skills

• Bachelor’s degree in Marketing, Communications, Event Management, or related field.

• Proven experience (1–3+ years) in event planning or coordination.

• Strong project management and organizational abilities.

• Excellent communication and interpersonal skills.

• Proficiency in MS Office; experience with event management tools is a plus.

• Ability to multitask and work under pressure.

• Creative mindset with attention to detail.

• Flexibility to work evenings or weekends when required (depending on events).